Client Area

Something Blue by Bluebird
FAQ – How To Book Your Wedding Venue and the Best Questions to Ask

When you’re booking your venue, we always recommend using this form so you can analyze their answers.

Availability & Terms

  1. What dates are available in the months I’m considering?
  2. What is the capacity for the space(s)?
  3. What is the rental fee and what is included with that price? Are any décor items included?
  4. How many hours does the fee include? Is there any overtime fee?
  5. How many hours of set up is included?
  6. What is the payment schedule?
  7. What is the postponement / cancellation policy?
  8. When is the last possible date to make changes to our reservation?
  9. Is there a weather contingency for outdoor space?
  10. Who is our contact throughout the planning process?
  11. Are there accommodations on-site for guests? Can we book a room block?
  12. Are there any restrictions on noise or light?      
  13. Does the venue allow for open flame?

Food & Beverage

  1. Do you have an in-house caterer or a list of preferred caterers? Do I have the option to use an outside caterer? Is there a kitchen they can use?
  2. Is there a food & beverage minimum? What is tax & service charge?
  3. Is a menu tasting included with our booking?
  4. Can I bring in a cake from an outside baker? Is there a cake-cutting fee?
  5. What are your beverage packages? Can we bring in our own alcohol?


  1. Does the venue accommodate a DJ or Live Band?
  2. What time can vendors start setting up on the day of the wedding?
  3. Is there a sound system or microphone for any speeches?
  4. Any restrictions on vendors?
  5. Do they have a preferred vendor list, or vendor recommendations?

*Please remember, your venue only sees your vendors execute day-of, they don’t know what their planning process is like so take it with a grain of salt, but it’s a great starting place to look for other vendors.

  1. Are vendors required to provide proof of insurance?
  2. Do they have a vendor policy that we need to share with our vendors?


  1. Is there parking on-site and if so, is it complimentary? Where can guests park?
  2. Is there anything to note about group transportation?


Something Blue Events